Privacy Policy

1. Introduction

GamePlan HQ ("we," "us," or "our") operates the GamePlan HQ web application and mobile application (collectively, the "Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service.

Please read this Privacy Policy carefully. By using the Service, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

Personal Information

When you register for an account or use our Service, we may collect:

• Name and email address
• Phone number
• Account credentials (email and encrypted password)
• Profile information

Children's Information

As a youth sports league management platform, we collect limited information about registered players, which may include minors. This information is provided by a parent, legal guardian, or league administrator and may include:

• Player name and date of birth
• Team and league assignments
• Emergency contact information

Payment Information

Payment processing is handled by Stripe, a PCI-compliant third-party payment processor. We do not store credit card numbers or full payment details on our servers. We may retain transaction records including amounts and dates for accounting purposes.

Usage and Device Information

We may automatically collect:

• Device type and operating system
• App usage patterns and feature interactions
• Push notification tokens (for delivering notifications)
• IP address and general location information

3. How We Use Your Information

We use the information we collect to:

• Create and manage your account
• Facilitate league, team, and player management
• Enable communication between caregivers, coaches, and league administrators
• Process registration payments
• Send push notifications about team activities, game schedules, and messages
• Send transactional emails (registration confirmations, password resets, invitations)
• Improve and maintain the Service
• Respond to your requests and support inquiries

4. How We Share Your Information

We do not sell, rent, or provide your personal information to third parties for their marketing or commercial purposes. We may share your information only as described below:

• League administrators and coaches who manage your league or team, as necessary for league operations
• Other team members through in-app messaging features (team chat, league chat, direct messages)
• Service providers who assist us in operating the Service, including:
  • Supabase (database hosting and authentication)
  • Stripe (payment processing)
  • Resend (transactional email delivery)
  • Expo (push notification delivery)
  • Vercel (web application hosting and analytics)
• Legal authorities when required by law or to protect our rights

5. Children's Privacy

We are committed to protecting the privacy of children. Our Service is designed to be used by parents, guardians, and league administrators on behalf of minor players.

• We do not knowingly collect personal information directly from children under 13 without parental consent.
• Player information is entered by a parent, legal guardian, or authorized league administrator.
• Parents and guardians may review, update, or request deletion of their child's information by contacting us.
• If you believe we have collected information from a child without proper consent, please contact us immediately.

6. Data Security

We implement appropriate technical and organizational measures to protect your information, including:

• Encrypted data transmission (HTTPS/TLS)
• Encrypted password storage
• Access controls and authentication
• Regular security reviews

While we strive to protect your information, no method of electronic transmission or storage is 100% secure. We cannot guarantee absolute security.

7. Data Retention

We retain your personal information for as long as your account is active or as needed to provide the Service. You may request deletion of your account and associated data at any time by contacting us. Some information may be retained as required by law or for legitimate business purposes.

8. Your Rights

Depending on your location, you may have the right to:

• Access the personal information we hold about you
• Request correction of inaccurate information
• Request deletion of your information
• Object to or restrict processing of your information
• Withdraw consent where processing is based on consent

To exercise any of these rights, please contact us using the information provided below.

9. Push Notifications

If you use our mobile app, we may send push notifications about team messages, game schedules, and other league activities. You can disable push notifications at any time through your device settings.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page and updating the "Last updated" date. Your continued use of the Service after changes are posted constitutes your acceptance of the updated policy.

11. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at:

Email: info@gameplanhq.com